AP/AR Specialist

Location Roanoke
Date Posted October 28, 2019
Job ID 10164
Employment Type Direct Hire

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Job Description:

We are assisting our Roanoke, TX client in a search for an AP/AR Specialist. The Accounts Payable Specialist position is responsible for accounts payable processing for the Accounting department and ensuring accurate & timely financial information.

Responsibilities:

  • Ensure accuracy of G/L and job # coding on PO’s and/or vendor invoices.
  • Receive all vendor invoices and ensure proper PO matching.
  • Research and reconcile invoice/PO discrepancies.
  • Assemble weekly check runs per Controller’s directions.
  • Maintain files and documentation thoroughly and accurately.
  • Enter weekly time sheets to payroll system.
  • Enter job estimates to accounting program as per SOV.
  • Prepare and maintain effective e-filing and paper filing system for all construction contracts and change orders.
  • Prepare payment applications as directed by Controller.
  • Posts customer payments by recording cash, checks, and credit card transactions.
  • Prepare deposits for Controller.
  • Bill work tickets as directed by Controller and General Manager.
  • Gather, sort, and distribute incoming mail.
  • Assist with answering telephone.
  • Gather and properly file all new hire paperwork.
  • Assist with filing and general office duties as needed.
  • Assist with employee requests for paychecks stubs, reset passwords, etc.
  • Prepare SOV’s, safety submittals, close out docs, warranty letters and other necessary contract related documents.

Requirements:

  • Associate degree in Accounting or the equivalent combination of education and experience.
  • 2 to 5 years of full-cycle Accounts Payable work experience with working knowledge of GAAP.
  • Construction, manufacturing, and/or project accounting experience highly preferred.
  • Intermediate Excel skills and proficiency with Microsoft Office and experience using accounting software.

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